Simplification of year-end adjustment procedures and Mynaportal

From the year-end adjustment for the second year of Reiwa, measures were implemented to digitize the procedures. Here, we will explain the computerization of year-end adjustment procedures and the outline of Mynaportal.

1, Current procedure

Until now, the year-end adjustment procedure has been to use the “life insurance premium deduction certificate” and “house acquisition funds” sent in writing from insurance companies, banks, etc. when employees receive special deductions such as life insurance premium deductions and housing loans. It is necessary to prepare a deduction report to be prepared at the time of year-end adjustment using “Certificate of year-end balance of the borrowed money, etc.” and submit it to the office together with the deduction certificate.

In addition, the employer who received the submission must keep the documents in addition to confirming whether the amount stated in the written deduction certificate etc. matches the amount stated in the deduction report. ..

2. Current issues

① Insurance company, etc.

Since the deduction certificate etc. is issued in writing, it takes time and effort related to printing and mailing.

② Employee

It is necessary to handwrite the annual payment amount of the deduction certificate etc. sent from the insurance company etc. for each deduction category. In addition, if you lose your deduction certificate, you will need to reissue it.

③ Work place

It is necessary to match the annual payment amount handwritten on the deduction report received from the employee with the deduction certificate, etc., and confirm with the employee if there is any unclearness. In addition, documents such as deduction declarations and deduction certificates submitted by employees must be retained for 7 years.

Therefore, in order to simplify the office work required for year-end adjustment procedures for both employees and workplaces, it would be better to create a deduction report by hand based on the deduction certificate submitted in writing. Instead, the year-end adjustment procedure is being digitized so that the deduction report is automatically created from the electronically issued deduction certificate.

3. 3. Efforts for digitization

In advancing computerization, first, we will provide year-end adjustment software that electronically creates deduction reports submitted by employees for year-end adjustment, and at the same time, acquire the information required for the year-end adjustment procedure in a lump and collect that information. A mechanism is being considered that allows automatic entry into the tax return.

(1) From October 2nd year of Reiwa, the NTA has provided free year-end adjustment software that allows employees to electronically prepare deduction reports.

(2) It is now possible to import data such as deduction certificates from the homepage of insurance companies (so-called “customer page”). However, instead of importing data such as deduction certificates from the homepages of insurance companies, it is also possible to obtain them all at once on the minor portal and automatically enter the obtained data in the deduction report to create a report. became. This is expected to reduce the burden on employees and make data acquisition for year-end adjustment procedures simpler and more efficient.

4. Advantages of digitization

① Employee benefits

Employees can omit the handwritten declaration form and calculation of the deduction amount, which simplifies the preparation of the deduction declaration form.

② Benefits of the office

The employer does not need to check the deduction amount by using the tax return data created by the employee with the year-end adjustment software. In addition, the office work required to check attached documents will be reduced. In addition, writing errors are reduced because the deduction report is created using software. In addition, you can reduce the storage cost of deduction reports and deduction certificates.

5. Preparation for digitization

In order for employees to submit their tax returns electronically, the employer must submit an “application for approval of provision of matters to be stated in the tax withholding tax return by electromagnetic method” to the tax office in advance. Must be submitted and approved. It is necessary to inform each employee of the deduction certificate on the insurance company’s homepage or by linking with the minor portal. In addition, employees will also need an IC card reader, etc. when using a personal computer or Minaportal to create a declaration form.